In addition to the registration forms, certain documentation is required to enroll in Ohio public schools.
Proof of Student Identity & Guardianship. Please provide documentation that proves the identity of the student and the student’s primary parent/legal guardian:
- Official Birth Certificate or attested/certified Transcript of Hospital Record. The document must show the child’s full legal name, place & date of birth, and name(s) of parent(s)/legal guardian(s).
- If you do not have the birth certificate and/or the current legal guardian is not listed on the birth certificate, you may submit a combination of one document from A plus one document from B:
*Affidavit of Birth is a document that acts as a written solemn oath that a birth occurred. The affidavit may be completed by the parent and must be notarized
**Power of Attorney (POA) may be executed only if one of the following circumstances exists:
- The parent, guardian or custodian of the child is:
- seriously ill, incarcerated or about to be incarcerated;
- temporarily unable to provide financial support or parental guidance;
- temporarily unable due to a physical or mental condition to provide adequate care and supervision of the child;
- homeless or without a residence because the current residence has been destroyed or is otherwise uninhabitable;
- or in or about to enter into a residential program for substance abuse;
- The child’s other parent is deceased and the parent has the authority to execute the POA;
- The parent has a well-founded belief that the POA is in the child’s best interest.
The POA is created using the form provided in RC 3109.53, which must be signed by the parent(s), guardian(s) or custodian(s) and by the grandparent with all signatures notarized. The parent(s), guardian(s) or custodian(s) must file the POA with the juvenile court in the county where the grandparent resides or in any other court having jurisdiction over the child within five days of the document’s execution.
***Caretaker Authorization Affidavit (CTA) information:
- A CTA may be executed by a grandparent if the child is living with the grandparent and the grandparent has made “reasonable attempts” to locate and contact both of the child’s parents or the child’s guardian or custodian but has been unable to do so. The grandparent is not required to attempt to locate the child’s father if paternity has not been established or a parent who is prohibited from receiving notice of relocation or whose parental rights have been terminated.
- The CTA is created using the form provided in RC 3109.66, which must be signed by the grandparent, notarized and filed in the juvenile court in the county where the grandparent resides or any other court having jurisdiction over the child within five days of the document’s execution.
- A POA may not be executed while certain legal proceedings concerning the child are pending. These include the appointment of guardian, adoption proceedings, custody proceedings or a divorce, dissolution, separation, annulment or allocation of parental rights and responsibilities proceeding (RC 3109.58).
Proof of Residency. Please provide documentation that proves the residency of the student and his/her primary parent/legal guardian.
When the child lives with the legal guardian and the proof of residency documentation is in the legal guardian’s name any one of these documents is accepted. If you are unable to provide any of the below documents, contact the school office.
- Utility Bill (electric, gas, water, or sewer); Resident name and property address must appear on the bill; Must be dated within 90 days of enrollment. Please note that disconnect notices, final bill statements, and billing envelopes are not accepted.
- Mortgage Statement; Resident name and property address must appear on the statement; Must be dated within 90 days of enrollment.
- Lease or Rental Agreement that specifies start and end date of the agreement; must be dated and include names and signatures of the lessee and the lessor (typically this if the first and last pages of the agreement).
- Original Mortgage/Closing Paperwork such as the Housing & Urban Development (HUD) Statement; Resident name and property address must appear on the statement.
When the child and legal guardian reside with a friend or relative, OR When the child lives in a residence other than with the legal guardian, OR When the independent student (age 18+) resides with a friend or relative, two documents are required:
- An Affidavit of Residency OH must be completed in the presence of a Notary Public. The Notary Public must sign and seal the affidavit within 30 days of the registration forms being submitted, and the original, hard copy affidavit must be submitted to the school office.
- Proof of Residence document in the Lessor/Property Owner’s name—see the Affidavit of Residency Form for details.
Parent/Legal Guardian photo identification. This can be a driver’s license, passport, or any state or federal-issued photo ID.
Immunization/Vaccine/Shot Records. The State of Ohio requires students enrolled in child care & schools to provide proof of vaccination. If your child needs vaccines to meet these requirements, visit your family physician, clinic, or contact your county’s health department. Families who seek exemption from these requirements may submit the State of Ohio Immunization Waiver in place of immunization records to continue enrollment. Immunization records are required within 15 days of the student’s first day of school.
Additional Educational Documentation (if applicable). In order to ensure the smoothest transition into our school, prior to your student’s start date please submit any additional applicable documents such as:
- Individualized Education Plan (IEP)
- Evaluation Team Report (ETR)
- Multifactored Evaluation (MFE)
- Behavioral Intervention Plan (BIP)
- 504 Plan
- English Language Support Services (ELL/ESL)
- High School Transcripts
Medical Authorization Forms (if applicable). If your child needs special accommodations at school due to allergies, medications, etc, please click the link below to download the applicable document(s) to have your child’s physician complete/sign. For the safety of your child, these documents must be submitted prior to your student’s start date.